Kshitij Tiwari Ph.D.

Designing your PhD roadmap

10 min read

So, you have conducted a thorough literature review and are nearly done with the preparation of a research proposal encompassing one or more research questions that will likely serve as the foundation of your entire PhD thesis.

The next step then is to build a complementary PhD roadmap to serve as a blueprint and help you evaluate your progress.

In this blog post, we will discuss how to design your Ph.D. roadmap, outlining essential steps and strategies to navigate through your doctoral studies effectively.

Significance of a PhD roadmap

A PhD roadmap serves as a guiding framework for your doctoral journey, providing clarity, direction, and structure to your research. It plays a crucial role in ensuring a successful and fulfilling experience as an early-stage researcher. Here are some compelling reasons why having a well-designed PhD roadmap is essential:

  1. Clear Direction: A roadmap outlines the path you will take during your PhD program, helping you navigate through the complexities of research. It provides a clear direction, ensuring that you stay focused on your research goals and objectives. Without a roadmap, you risk getting lost or overwhelmed by the vastness of the research landscape.

  2. Time Management: A well-structured roadmap enables effective time management. By breaking down your research project into smaller tasks and setting realistic deadlines, you can allocate your time efficiently. It helps you prioritize tasks, stay organized, and avoid unnecessary delays. Without a roadmap, you may find it challenging to manage your time effectively, leading to procrastination or rushing through crucial stages of your research.

  3. Accountability and Progress Tracking: A roadmap holds you accountable for your research progress. It serves as a visual representation of your goals, milestones, and timelines. Regularly reviewing and updating your roadmap allows you to track your progress, identify any deviations, and make necessary adjustments. Without a roadmap, you may lack a systematic way to monitor your progress, which can result in a lack of accountability and a loss of momentum.

  4. Risk Management: A PhD roadmap helps identify potential risks and challenges in advance. By considering various aspects of your research project, such as data collection, analysis, and publication, you can anticipate and plan for potential obstacles. This proactive approach enables you to mitigate risks and develop contingency strategies. Without a roadmap, you may be unprepared for unforeseen challenges, leading to delays, setbacks, and increased stress.

  5. Resource Allocation: Developing a roadmap allows you to allocate resources effectively. You can identify the research tools, equipment, funding, and collaborations required for your project. By planning ahead, you can secure necessary resources in a timely manner, ensuring smooth progress. Without a roadmap, you may face difficulties in accessing resources, hindering the execution of your research plan.

  6. Communication and Collaboration: A roadmap facilitates effective communication and collaboration with your supervisor, advisory committee, and peers. It provides a shared understanding of your research objectives, timelines, and expectations. This clarity fosters meaningful discussions, feedback, and support throughout your doctoral journey. Without a roadmap, you may encounter miscommunication or confusion, hindering collaboration and valuable input from others.

  7. Personal and Professional Development: Building a roadmap encourages self-reflection and personal growth. It prompts you to set realistic goals, identify areas for skill development, and seek opportunities for learning and improvement. A roadmap also helps you align your research with your long-term career aspirations, ensuring that your PhD experience contributes to your professional growth. Without a roadmap, you may miss out on valuable opportunities for development and career advancement.

Main ingredients of a PhD roadmap

By including the following main ingredients in your roadmap, you can create a solid foundation for a successful and well-structured doctoral journey.

  1. Research Goals and Objectives: Start by clearly defining your research goals and objectives. These should be specific, measurable, achievable, relevant, and time-bound (SMART). Having well-defined goals will guide your entire research process and help you stay focused on the desired outcomes.

  2. Research Questions: Identify the core research questions that will drive your investigation. These questions should address the gaps in existing knowledge and form the basis of your research. They will serve as a compass throughout your PhD journey, guiding your data collection, analysis, and interpretation.

  3. Publication and Dissemination Strategy: Consider how you will share your research findings with the academic community. Identify potential conferences or journals where you can present and publish your work. Incorporate these dissemination activities into your roadmap to ensure that you actively engage with the scholarly community.

By including these main ingredients in your PhD roadmap, you will create a structured and strategic plan that outlines the key elements of your research journey. A well-designed roadmap will provide a clear direction, help you manage your time effectively, and contribute to the successful completion of your PhD program.

Now, let us look into various forms of PhD research roadmaps and how you can select the most relevant one for you.

Types of PhD roadmaps

When designing a PhD roadmap, it’s essential to choose the right format that aligns with your research goals and helps you stay organized throughout your doctoral journey. In this section, we will explore various types of PhD roadmaps, including Gantt charts, block diagrams, and more, highlighting their benefits and how they can complement your research process.

Gantt Chart

A Gantt chart is a popular and effective tool for visualizing project timelines and dependencies. It provides a clear overview of tasks, milestones, and their respective durations. By using a Gantt chart in your PhD roadmap, you can easily track the progress of individual tasks, identify potential bottlenecks, and ensure timely completion of your research objectives.

Block Diagram

A block diagram is a graphical representation of different components or stages of your research project. It helps you visualize the logical flow and relationships between various elements similar to a mind map. By using a block diagram in your PhD roadmap, you can easily identify the key components of your research, their interdependencies, and how they contribute to your overall research goals.


A checklist is a simple yet effective format for tracking progress and ensuring that all necessary tasks are completed. By creating a checklist in your PhD roadmap, you can break down your research process into manageable steps, ensuring that you address all essential components such as literature review, data collection, analysis, and writing. It serves as a handy reference to keep you on track.

Calendar-based Roadmap

A calendar-based roadmap provides a timeline-based overview of your research milestones, deadlines, and key events. By using a calendar-based format in your PhD roadmap, you can effectively plan and allocate time for different research activities, such as data collection, analysis, writing, and meetings. It helps you stay organized and ensures that you make progress according to your desired timeline.

Choosing the right format for your PhD roadmap is crucial for effective planning and organization of your research journey. Whether you opt for a Gantt chart, block diagram, mind map, checklist, or calendar-based roadmap, each format offers unique advantages in visualizing timelines, dependencies, relationships, and progress tracking. Experiment with different formats and find the one that best suits your research style and helps you stay focused on achieving your research goals.

Building block diagram as PhD roadmap

Given that there are multiple types of PhD roadmaps as described above, you might be wondering, which of these types is the most relevant for you?

When it comes to my mentees, we typically resort to a block diagram while building a complementary Gantt Chart for other formal usage such as when submitting a Research Proposal to the Department.

Here is a mockup for a typical block diagram:

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The block diagram comprises of the following components:

  • RQ: These blocks represent the research questions that need to be addressed as a part of the main focal theme of the PhD. Basically, you get them when you divide and conquer the main focal theme

  • Outcome: These are the anticipated venues where the research findings will be disseminated. Not all solutions to RQs may result in significant findings warranting a standalone publication.

    Sometimes, you may get a conference paper, or even a journal article. But, other times, you may have to combine findings from few different RQs to come up with a standalone publication. When listing outcomes, you can also mark the upcoming submission deadlines such as conference deadlines in your calendar so you can also tap into a calendar-based roadmap as a complement to the block diagram roadmap

  • Arrows: The arrows represent causality which is crucial in planning which RQ needs to be addressed when

As you can see by now, once you have laid out all your RQs, planned the corresponding outcomes and established causality, a complementary Gantt chart would help you plan the dwell time for each block. For instance, RQ1 may need significantly more work and hence more work hours/months compared to say RQ3 and so on.

Building this block diagram will lay the foundation of your PhD research and will help you plan and manage the journey ahead. Thus, the more thoughtful you are at this stage, the less of unknowns you would have to tackle in the future.

Most of these roadmaps serve as complement to each other though I always use the Block Diagram as the core roadmap and then build the rest around it as per need.

Ideally, I ask my mentees to finalize this and print it on an A3 paper to stick it on their work desk so every day they can check their progress.

While this may or may not be of interest to your PhD advisor, this is definitely something that you as an Early Stage Researcher can use for introspection and self-evaluation of your PhD journey.

Key takeaways

Designing a Ph.D. roadmap is an important step towards a successful and rewarding doctoral journey. By clarifying your research interests, setting clear goals, conducting thorough literature reviews, seeking mentorship, developing a detailed research plan, and managing your time effectively, you can navigate through your Ph.D. with confidence. Remember, adapt your roadmap as needed, as research is an evolving process. Embrace the challenges and enjoy the intellectual growth that comes with pursuing a Ph.D.

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